How to Defeat the Productivity Killers

Staying productive at work can feel like a challenge with distractions around every corner, but with a few simple strategies, you can take control and boost your efficiency

CREDIT: This is an edited version of an article that originally appeared on SME Today

Staying productive at work can feel like a never-ending battle with distractions! Between constant email pings, Microsoft Teams notifications and back-to-back meetings, it’s easy for efficiency to take a nosedive. But don’t worry – here’s how to kick those productivity killers to the curb and get back on track!

Non-Essential Notifications

Social media and smartphones can be some of the biggest productivity killers in the workplace. With constant notifications and the tempting pull of endless scrolling, it’s easy to get distracted and lose focus on important tasks. To stay on track, try switching off non-essential notifications during work hours. Turn off social media apps, mute notifications from apps that aren’t work-related and set specific times to check them if needed.

Additionally, let your team know when you’ll be unavailable for chats by setting clear boundaries and switching off Microsoft Teams or other messaging platforms when you need to focus. By creating these tech-free zones, you can minimise distractions and give your full attention to the task at hand.

‘Quick’ Emails

How often are you in the middle of a task when an email pops up, and you feel the need to respond right away? To stay on track, try setting designated times to check and respond to emails in bulk, rather than reacting to each notification as it comes in. Turning off email alerts during focused work periods can help keep you from getting sidetracked, allowing you to manage communication more efficiently. You can also set “away from desk” notifications to let your colleagues know when you’ll be unavailable, reducing the need for constant follow-ups and ensuring a more streamlined workflow.

Clutter and Chaos

A disorganised workspace can seriously drag down your productivity and create distractions that break your focus. To stay productive, keep your desk tidy and only have essential items within reach. This helps ensure you can easily find what you need without getting sidetracked. Consider using organisational tools like drawer dividers, file holders, or desktop organisers to keep everything in its place. Creating a clean, quiet and well-organised workspace can make a world of difference in staying focused and efficient throughout your workday.

Office Chat

A little workplace conversation is completely normal – it’s important to connect and build relationships with colleagues. However, excessive chatter and office politics can quickly derail your productivity. To stay focused, set friendly boundaries by letting others know when you need some quiet time. You can signal this by wearing headphones or moving to a quieter area when you need to concentrate. This way, you can maintain your productivity without missing out on the social aspect of work.

Staying productive at work doesn’t have to feel like a constant battle with distractions. By setting boundaries with tech, staying on top of your emails, keeping your workspace organised and managing office chatter, you’ll be well on your way to success.